/settings/work-time), with four tabs — Gruppen, Wochenpläne,
Jahreskalender, and Gleitzeit.
What a staff group is
A staff group bundles three defaults its members inherit:
Groups are also the unit the closure calendar has always used for Betriebsferien,
so a group’s closures automatically flow into prebooking, leave counting, and the
portal holiday calendar for exactly its members.
How people land in a group
Membership is resolved, not maintained by hand:- Manual pin — an explicit group set on the employee record wins over everything.
- Position match — otherwise, the employee’s Position is matched against each group’s position list (case- and whitespace-insensitive).
- Standard group — otherwise, the default group (the one whose card has Als Standardkalender verwenden checked; it carries the «Standard» badge) catches them.
Setting it up
1
Create the groups
Jahreskalender tab → Betriebsferien: create one group per staff rhythm — for a school,
typically a general group plus e.g. educators, assistants, mentors. Make exactly one group the
Standard group by checking Als Standardkalender verwenden on its card; it catches everyone
not matched elsewhere.
2
Assign positions
On each group card, list the position titles that belong to it, exactly as they appear on the
employee records. Everyone with a listed Position becomes a member automatically — now and for
future hires.
3
Set the group defaults
Per group, choose the default Zeiterfassung (Stempeln or Wochenplan) and, where the mode is
Wochenplan, the default Wochenplan template. Changing a group’s default plan never silently
rewrites member schedules — applying it to members is always an explicit, confirmed step.
4
Define the school openings
On the Gruppen tab, the openings matrix defines a period once for every group it applies to;
deviating a single group’s dates is one click on its cell. See below.
5
Handle the exceptions
Individuals who differ from their group are configured in their dossier — Schweizer Daten
tab: pin them to another group, or give them an explicit capture mode. Both stay visible on the
Gruppen tab — pins as a sub-line under Mitglieder, mode overrides in Ausnahmen.
The Gruppen tab: three views of the same groups
The Gruppen tab shows a selectable school year (August–July) in three ways:Overview table
One row per group: resolved member count (with manually pinned members noted as a sub-line under Mitglieder), default capture mode, default weekly plan, closure-period count, and the Ausnahmen column — the number of members with an explicit capture-mode override.Year strip
One bar per group across the school year, with each closure period drawn to scale — a one-glance answer to “when is who off site”, and the fastest way to spot a group whose openings were never configured.Openings matrix — define once, deviate per group
Rows are period names, columns are groups. The Standard group’s dates are the reference; any group whose dates differ is highlighted with the deviation spelled out.- Periode erfassen creates a period in every selected group in one step.
- Clicking a cell edits or removes only that group’s copy — that is how educators return one week earlier is expressed: same row, one deviating cell.
Inheritance and exceptions
An employee’s effective capture mode resolves in order: explicit personal mode → group default → Stempeln.An explicit personal mode is a pin: it stays fixed even if the group’s default changes later.
That is why it counts as an exception even when it currently equals the group default — the group
can move on without it. To let someone follow their group again, set their Zeiterfassung back to
Von Gruppe übernehmen in the dossier.
Troubleshooting
Where the pieces connect
Time tracking
The group’s Wochenplan default is a schedule template; Soll hours and balances derive from it.
Holidays
School openings sit alongside cantonal public holidays and school holiday calendars.
Leave
Betriebsferien days reduce what a spanning vacation request consumes.
Employee records
Per-person pins and overrides live on the dossier’s Schweizer Daten tab.